Privacy Policy – Guoxin Xinyang Law Firm

Introduction to Our Privacy Policy

Guoxin Xinyang Law Firm (Guoxin Xinyang or GOLDSUN) respects the privacy and security of clients, website visitors, and communication contacts. This Privacy Policy explains our current practices for the collection, use, disclosure, protection, and handling of your personal information. As a full-service law firm in the United States and worldwide, Guoxin Xinyang understands that confidentiality, transparency, and trust are critical to our client and business relationships. This Privacy Policy covers information collected by us through our website (https://lawyer-in-chinese.com/), our offices, and other methods of communication. When you engage with Guoxin Xinyang, you agree with and consent to the Policy set forth below. This policy is not applicable to other services on the internet.

About Guoxin Xinyang Law Firm

Founded in April 1998, Guoxin Xinyang Law Firm is a Nashville-based law firm with branch offices in various cities and close direct cooperation with Hong Kong law firms. The Firm has more than 600 employees including 367 practicing lawyers and nearly 50 partners, and provides high-quality comprehensive legal services to multinational corporations, small & medium-sized enterprises, financial institutions, and Chinese government authorities. We’d like our service to rotate around the four key metrics of high quality, high efficiency, high satisfaction, and complete trust. All personal information from any client provided to us is closely protected and is used solely to the extent permitted by relevant laws.

Our Privacy Policy Scope

This Privacy Policy sets forth the policy for all personal data collected by Guoxin Xinyang Law Firm in connection with our provision of legal services or our operation of our website. This Privacy Policy applies only to information collected from our clients or prospective clients, users of our website, business partners, or other individuals through an interaction with the Firm. This policy does not apply to third party websites, or services accessible from the website, and the collection, use, and disclosure of information by those entities is subject to their own privacy policies.

Information We Gather

Guoxin Xinyang Law Firm collects the following types of personal information and other data to perform our legal services and offer personalized experiences on the website:

Personal identifiers, such as names, mailing addresses, telephone numbers, e-mail addresses or other usernames.
Business information, such as names of companies or business addresses, title or position, relationship to parties/transaction history as applicable for our legal services.
Communications, such as copies of correspondence, inquiries and responses submitted through the website or by e-mail, telephone, live chat or messaging services, social media posts and other communication channels.
Legal information we collect such as data or documents applicable to a case, contract, transaction, litigation or regulatory compliance.
Technical information, such as IP Addresses (Internet Protocol), browser type and version, device type and model, device manufacturer and model, zone location, as well as browsing patterns of website visitors (e.g. web pages viewed and content and URLs visited) when using the Website collected via cookies and other analytic technologies.
Payment information such as limited financial data required in relation to fees and payment, fee arrangements for our services and other billing purposes (Note: we use third party payment processors for any payment processing).

We only collect personal information required for the purposes set out in this policy that is necessary to fulfill those purposes. We collect this information fairly and have done so on a transparent basis.

How We Use Your Information

Guoxin Xinyang Law Firm processes and/or uses personal data for the following purposes:

To provide legal services, including consultation, representation, legal advice, and case handling;
To communicate with you, for example about your legal matters, meetings, bills, and new developments;
To manage our/your relationship, for example by responding to client inquiries and providing client support;
For professional purposes, such as to satisfy our legal or regulatory obligations (including anti-money laundering and anti-corruption requirements) and/or professional rules (including conflict of interest rules);
To improve our internet website and other services by analyzing the effectiveness of those services;
To send you newsletters, legal updates, invitations, etc. (subject to your consent if required);
For protecting the rights or property of our clients, staff, or the public.

We do not process personal data for automated decision-making or profiling.

Our Legal Grounds for Processing Your Personal Information

Our processing of personal information is based on either:

The need to enter into, or perform, a contract with you (e.g., engagement letters, service agreements);
Compliance with legal obligations to which we are subject under applicable laws and regulations governing the legal profession;
Our legitimate interests, provided that these are not prohibited by your fundamental rights, in the exercise of our commercial, contractual, organizational, staffing, and client relationship purposes; and
Your explicit consent, if required for certain types of data processing (e.g., marketing communications).

We make sure that all collected and processed data has a legitimate purpose and is promoted in accordance with professional and legal requirements.

Sharing and Disclosing Information

We will treat your information with strict confidentiality. We have no intention to sell, lease, or otherwise trade your personal information. In the following circumstances, we may share your information with third parties:

Inside Guoxin Xinyang Law Firm: Your information may be disclosed among our staff members, partner lawyers, and branch offices to provide uninterrupted legal services and support.
To IT service providers, document managers, language translators, payment platforms, and other types of vendors: We use third-party vendors for IT support, document management, translation, and payment. These vendors are contractually required to keep your data fully secure and to use it strictly for stated purposes.
To affiliated law firms: Limited information and documentation could be exchanged for purposes of cross-border transactions or joint operations, such as those involving Hong Kong law firms. All documents and data sharing will be limited to permissions granted under confidentiality contracts.
Required by Law: As required by applicable laws, court orders, or government authorities. Sharing of information is also possible where it is necessary for us to protect the rights and interests of our clients or staff.
With Your Consent: For all disclosures other than those stated above, we will rely on express consent from you before we share your information with third parties.

It should be noted that we shall not disclose personal information in any manner with a third party for their own marketing purposes.

International Transfers of Information

As a U.S. and Hong Kong-based international law firm, data that we collect about you may be transferred across State or Country borders for processing. We will effect the necessary safeguards in respect of such cross-border transfers of data, including by means of contractual provisions, data processing agreements, and other secure transfer mechanisms that are available. By engaging our services, using our website, or corresponding with us, you consent to any such transfers where it is necessary for the performance of our legal services.

Data Security and Protective Measures

Guoxin Xinyang Law Firm has taken reasonable precautions to help guard your personal information from loss, theft, misuse, and unauthorized disclosure, alteration, and destruction. Our office consists of a secure case management system, centralized document storage, encrypted e-mails, and limited access protocols. Our staff also receives continual and up-to-date training on the proper use of internal and external resources for safeguarding your sensitive data. Physical, technical, and administrative controls are constantly updated and revised to meet current threats and risks and comply with applicable laws.

Information Retention and Destruction

We store your personally-identifying information only as long as necessary to allow us and our service providers to fulfill the purposes for which we collected it, to comply with applicable law, and to allow us, our service providers, and others to resolve disputes. The amount of time we retain information about you depends on the nature of the information, the services involved, and our legal obligations. When we do not need it any longer we delete, anonymize, or otherwise dispose of it in accordance with industry standards and applicable law.

Your Rights and Choices

Subject to the jurisdiction in which you are located, you may have some (or all) of the following rights with respect to your data:

Right of access: To request a copy of any personal data we hold about you.
Right to rectification: To ask us to rectify any inaccurate data we hold about you.
Right to erasure: To request that we delete your personal information from our records subject to obligations at law and elsewhere (such as applying our professional rules).
Right to restrict processing: To limit how we use or disclose your personal data when there is a dispute between us and you about its accuracy; where we don’t need to use it and are retaining it only for legal claims or historic reasons; or where you have told us that it is being used unlawfully.
Right to data portability: To ask us to provide your personal data to you in a structured, commonly used, machine-readable format, and, where technically feasible, to transmit that data directly to another company at your request.
Right to object: We rely on legitimate interests in the justification for certain processing of your data. You have the right to object if you believe your rights and freedoms are stronger than our interests in processing your data in this way. You also have the right under Article 21 GDPR to object to the processing of your personal information for direct marketing purposes.
Right to withdraw consent: If you have given us consent for any specific processing activity, you may withdraw that consent relative to that specific activity at any time.

Cookies and Use of Website Analytics

Our site may use cookies and other similar technology (“cookies”) to optimize your experience, analyze traffic, and provide our services. Cookies are unique identifiers in the form of text files that are placed in your device’s browser. They allow us to remember your settings, keep your activity session secure, and monitor and analyze your use of the Website. You can modify your browser preferences to accept or refuse cookies, and you should be aware that doing so may affect the functionality of certain areas of the site. We further engage the use of analytics software (including Google Analytics) to collect anonymous, aggregate data for statistical and business reporting purposes on our Website. In these cases, no personally identifiable information is provided to the providers of such software.

Legal Notices and Marketing Communications

Guoxin Xinyang Law Firm occasionally sends newsletters, invites to events, or alerts on legal developments and these are sent by email only. You will receive these communications only if you have clearly indicated your consent to receipt in some form or you’re an existing client with whom we have a working relationship. You may unsubscribe at any time following the instructions in our emails or at any point by contacting us directly. We do not share your contact information (email or phone number) with third parties for their own marketing purposes.

International and Cross-Border Client Considerations

Our firm commonly acts for clients with a cross-border international element, including clients with involvement in the United States, Hong Kong, and other jurisdictions. We appreciate the liabilities and obligations associated with cross-border data transfers, and we work to ensure compliance in respect of the strictest applicable standard of privacy. Where we are engaged by a client in respect of a matter involving more than one jurisdiction, we will make you aware of any pertinent data protection issues and will obtain your permission where necessary.

Children’s Privacy

Do our services or website communicate with children under the age of 18? No, they do not. We do not knowingly request or collect personal information from children. If we learn that we have collected personal information from a child in a manner not permitted by law, then we will take steps to delete the information as soon as possible. If parents or guardians have a claim or concern relating to this issue, they should send it to us using the information provided below.

Third-Party Websites and Applications

This website may be linked to other websites or services not owned, operated, or controlled by Guoxin Xinyang Law Firm (‘GoPatent’). GoPatent is not responsible for the privacy practices of those websites or services. GoPatent recommends you review the privacy policies of any third-party websites or services you use before submitting your personal information to those websites or services.

Revisions to this Privacy Policy

We may change this Privacy Policy from time to time with or without notice to reflect changes in our privacy practices, laws, or regulations, or in our operations. If we do, we will post an update on this page with a new effective date. We encourage you to review this Privacy Policy periodically for the most up-to-date information on our privacy practices. If we make material changes that affect your rights under this Privacy Policy, we will communicate these changes to you in person or by posting visible prominent notices on our Website.

Professional and Ethical Responsibilities

In its capacity as a law firm, Guoxin Xinyang is bound by strict professional codes of conduct. These codes include obligations of attorney-client confidentiality and other law firm-related duties which override all normal privacy requirements and require assurance to keep all information which may have been entrusted to us confidential. All Guoxin Xinyang lawyers and both legal and support staff are trained in their legal and professional responsibilities with respect to data privacy. Your data will always be treated with the utmost professionalism and care.

Data Breach Management

In the unlikely chance of a data breach, Guoxin Xinyang Law Firm has put procedures in place to immediately evaluate, contain, and remediate the incident. We will provide notices to affected individuals and authorities as required by laws. Our primary focus is to minimize any exposure, supply clear directions, and undertake appropriate corrective measures to avoid future incidents.

How to Reach Us About Privacy

If you have any questions, concerns, or requests in relation to this Privacy Policy or your personally identifiable information, please contact our main office at:

Guoxin Xinyang Law Firm

Main office: 1000 Church St Ste 37, Nashville TN 37203

Phone: (629) 987-0208

E-mail: [email protected]

For privacy requests, inquiries, or complaints please also add a subject line or text that states “Privacy Request.” We strive to advise all inquiries related to privacy in a professional and timely manner.

How to Update your Information

You may obtain a copy of any Personal Information we have on file about you and/or request an update or correction of that information by contacting our office at the contact information above. In certain instances, particularly in cases where proper identification is required to ensure the security of your personal data, we may ask you for verification of your identity before providing a copy of your Personal Information or otherwise processing your request. We attempt to keep accurate and current records and appreciate your assistance from time to time in corroborating this.

Applicable Law and Jurisdiction

This Privacy Policy shall be governed by the laws of the State of Tennessee and the applicable laws of the United States of America, and any dispute arising out of or with respect to this Privacy Policy and/or the processing of personal data by Guoxin Xinyang Law Firm will be subject to the exclusive jurisdiction of, and venue in, the courts of Nashville, Tennessee, except if otherwise required under applicable law.

Commitment to Continuous Improvement

Guoxin Xinyang Law Firm reviews and amends their privacy practices regularly, to accommodate both advancements in technology and new developments in the legal field and profession. The firm strives to maintain a privacy-aware culture among its employees and other associated partners, as well as preserve the trustworthiness of the information that clients provide. Suggestions or comments are always encouraged and welcomed regarding Guoxin Xinyang Law Firm’s privacy practices.

Agreement and Consent

By accessing this website, communicating with our employees, or commissioning Guoxin Xinyang Law Firm to provide legal services, you are deemed to have read, understood, and agreed to the contents of this Privacy Policy, and you agree that we (our law firm) collect, use, disclose, or otherwise process your personal information within the scope described herein. If you disagree with the contents hereof, please do not use our services or website.

Effective Date

This Privacy Policy is effective June 1, 2024. It replaces and supersedes all prior versions. Any revisions will appear by updating the effective date and otherwise be available on our website.

Further Resources

For more information regarding our legal services and/or engagement models or to discuss your privacy concerns, please visit our website https://lawyer-in-chinese.com/ or contact us directly. Guoxin Xinyang Law Firm provides efficient, trustworthy, and professional legal support and services for all clients. Privacy is the foundation of Guoxin’s service. Please contact us today to ask how we protect your interests in each engagement.